Business trip itinerary template
Flights, hotel and a timed schedule with the people you're meeting, ready to send to the traveler.
[Trip name]PAGE 1 · US LETTER
- Traveler
- Name
- Dates
- Depart – return
- Purpose
- Client, event
- Prepared by
- Name and phone
| Date | Time | What | Where | Contact |
|---|---|---|---|---|
ALSO IN THE FILE: FLIGHTS · HOTEL · EXPENSES
The file has 12 rows in the “schedule” table. Delete or copy rows as you need.
Filled in, it looks like this
Sample business trip3 OF THE DAYS
| Time | What | Where |
|---|---|---|
| 7:10 am | Flight out | Terminal B |
| 1:00 pm | Client lunch | Downtown |
| 3:30 pm | Site visit | Client office |
- One line per meeting, with a phone numberIf a meeting moves, the traveler can call from the same page.
- Add the time zone to the datesWrite it in the date column when the trip crosses zones.
- Log expenses as they happenThe expenses table matches what most expense reports ask for.
Quick answers
I plan trips for my boss. Is this for me?
Yes. Fill it in, then share the Google Docs copy or send the PDF.
Can I add more meetings?
Copy a row in the schedule table. The Sheets and Excel versions sort by time.
Is it free for company use?
Yes. Use it at work as often as you like.